Privacy notice
Privacy Policy for the AIAS Ph.D. Summer Course
1. Data Controller
The Data Controller responsible for the processing of personal data collected through the registration form is AIAS ETS, located at via A. Rendano 18, 00199 Rome Italy, and can be contacted at segreteria@aiasnet.it.
2. Types of Data Collected
The registration form collects the following personal data:
- First and last name
- Email address
- Institutional affiliation
- Academic or professional role
- Address
- Billing information
- Tax ID
3. Purpose of Data Processing
The personal data provided will be processed for the following purposes:
- Managing event registrations and participation
- Communicating event-related information (e.g., schedule, updates, certificates of attendance)
- Fulfilling administrative and fiscal requirements, if applicable
- Generating statistics and reports in anonymized form
4. Legal Basis for Processing
The processing of data is based on the explicit consent of the participant at the time of registration, as well as the necessity to fulfill contractual obligations and legal requirements.
5. Data Processing and Retention
The data will be processed electronically and in paper form, with appropriate security measures to prevent loss or unauthorized access. Data will be retained for the time strictly necessary to manage the event and, where required for legal obligations, for the period mandated by applicable regulations.
6. Data Sharing and Disclosure
Personal data may be shared with:
- Internal and external collaborators involved in organizing the event
- Institutions or organizations co-hosting the event
- Technical service providers and hosting providers of the Indico platform
Personal data will not be disclosed to third parties without the participant’s consent.
7. Participant Rights
Participants have the following rights under Regulation (EU) 2016/679 (GDPR):
- Access their personal data
- Request rectification or deletion of their data
- Restrict or object to data processing
- Request data portability, where applicable
To exercise these rights, participants may contact the Data Controller at the email address provided above.
8. Consent and Changes to the Privacy Policy
By proceeding with the registration, participants acknowledge that they have read and accepted this privacy policy. The Data Controller reserves the right to modify this privacy policy and will notify registered participants of any updates.
More infomation may be found at the AIAS website privacy policy.
